Privacy Policy

Employment Circle
Effective Date: July 2026

1. Introduction

Employment Circle respects your privacy and is committed to protecting the personal information of our clients, website visitors, subscribers, employees, and business partners.

This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

By using our website, submitting information through our forms, subscribing to our communications, or engaging our services, you acknowledge and agree to the practices outlined in this Privacy Policy.

2. About Employment Circle

Employment Circle provides professional HR consulting services, including outsourced HR support, employment advice, HR documentation, HRIS management, workforce reporting, employee relations support, and business-focused HR solutions.

As part of providing these services, we may collect and manage personal information relating to businesses, employers, employees, contractors, job applicants, and other individuals.

3. Information We Collect

We may collect personal information including:

Contact Information

  • Name

  • Business name

  • Email address

  • Phone number

  • Job title or position

  • Contact preferences

Business Information

  • Company details

  • Workforce information

  • HR requirements

  • Employment-related documents

  • Workplace policies and procedures

Employee and HR Information

Where required to provide HR services, we may collect information including:

  • Employee details

  • Employment records

  • Performance information

  • Training records

  • Position details

  • Workplace documentation

Website Information

When you visit our website, we may collect:

  • IP address

  • Browser information

  • Website usage data

  • Pages visited

  • Cookies and analytics information

4. How We Collect Information

We may collect personal information through:

  • Website contact forms

  • Newsletter subscriptions

  • Email correspondence

  • Phone conversations

  • Client onboarding processes

  • HR documentation provided by clients

  • HRIS systems and platforms

  • Meetings and consultations

We only collect information that is reasonably necessary to provide our services or communicate with you.

5. How We Use Your Information

Employment Circle may use personal information to:

  • Provide HR consulting services

  • Respond to enquiries

  • Prepare HR documentation

  • Manage HRIS systems

  • Maintain employee records

  • Provide workforce reporting and analytics

  • Improve our services

  • Send newsletters and business updates

  • Meet legal and regulatory obligations

We do not use personal information for purposes unrelated to our services without your consent.

6. Sharing Your Information

Employment Circle does not sell, rent, or trade personal information.

We may share information where necessary with:

  • Your authorised representatives

  • Service providers supporting our business operations

  • HR software providers and platforms

  • Technology providers

  • Professional advisers

  • Government authorities where required by law

We take reasonable steps to ensure third parties handle information securely and appropriately.

7. HRIS and Employee Data Management

Where engaged to provide HRIS management services, Employment Circle may assist clients with:

  • Uploading employee information

  • Maintaining HR records

  • Updating employee data

  • Managing HR documentation

  • Preparing workforce reports and analytics

Clients remain responsible for ensuring they have appropriate authority and consent to provide employee information to Employment Circle.

8. Data Security

Employment Circle takes reasonable steps to protect personal information from:

  • Misuse

  • Loss

  • Unauthorised access

  • Disclosure

  • Modification

Information may be stored electronically using secure systems and trusted technology providers.

9. Accessing and Correcting Your Information

You may request access to personal information we hold about you or request corrections where information is inaccurate, incomplete, or outdated.

Requests can be made by contacting us using the details below.

10. Marketing Communications

If you subscribe to our newsletter or communications, we may send you:

  • HR updates

  • Employment insights

  • Business information

  • Industry news

  • Service updates

You may unsubscribe at any time by using the unsubscribe link provided in our emails.

11. Cookies and Website Analytics

Our website may use cookies and analytics tools to improve user experience and understand website usage.

Information collected through cookies may include:

  • Website activity

  • Device information

  • Browser information

You may adjust your browser settings to disable cookies; however, some website functionality may be affected.

12. Privacy Concerns or Complaints

If you believe your privacy has been breached or you have concerns about how your information has been handled, please contact us.

We will review and respond to your complaint within a reasonable timeframe.

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).

13. Contact Us

Employment Circle

Email: info@employmentcircle.com.au
Website: employmentcircle.com.au